Administrative Assistant-Marketing Job (Irvine, CA, US)

Taco Bell’s Corporate Brand Marketing department in Irvine, CA is looking for an Administrative Assistant to join their team! This position will support two Sr. Directors in addition to several Sr. Managers and Managers.

The ideal candidate will be a high energy individual who is self directed and able to easily handle multiple and changing priorities. Strong computer and communication skills are required. Responsibilities will include administrative work such as scheduling and maintaining the team's demanding calendars with additional responsibility for meeting and offsite planning. Ability to thrive in a very fast-paced environment is a must.

Core Responsibilities:

- Time manage 2 Sr. Directors & multiple Sr. Managers and managers
- Schedule appointments and continuously track calendar anticipating needs before they are necessary
• Print daily schedule and review schedule with individual daily
  - Schedule travel for all team members
• Preparing department presentations & memos utilizing PowerPoint, Word, and Excel
• Manage and track department G&A budget through Excel
• Manage and track department project spend budgets
• Maintain information, data, archive presentations, memos, raw data, and key vendors list for quick and easy retrieval
• The ideal candidate must have excellent interpersonal skills, being able to work with people at all levels within the organization and outside the organization (ad agency, suppliers, etc.).

Job Requirements:

- Strong verbal and written communication skills as well as interpersonal and organization skills
- Advanced computer skills in Word, Outlook, PowerPoint, Excel
- Ability to prioritize work, demonstrated problem-solving ability, strong detail orientation, and managing information
- Ability to multi-task efficiently in a fast-paced, high volume, data intensive environment with minimum direction and under very tight deadlines
- Ability to anticipate needs of Directors and Managers and deal interpersonally with a variety of outside business contacts
- Experience supporting cross-functional marketing teams preferred